Discover Your French Family with AFX!

What is the process for accepting and enrolling an exchange student? An SEO will contact a school to request permission from the principal to enrol an exchange student for a specific exchange program (advising of the proposed start and end dates). Where a school agrees to an enrolment for that period, the SEO will provide the relevant information about the exchange student, the student's host family in Victoria and the contact details for the organisation's local coordinator. On arrival at the school, the exchange student (and, or the representative of the organisation) will provide a copy of the student's AASES form (Acceptance Advice of Secondary Exchange Student). The school completes Part D of the AASES form, keeps a copy of the AASES form on the student's school file, and provides a copy to the exchange organisation. What is an AASES form? AASES stands for 'Acceptance Advice for Secondary Exchange Student'. The form is the official student exchange visa or immigration document. It is generated by the VRQA and issued to each exchange student through their SEO. The AASES form is used for the processing of student visas and for the enrolment of exchange students in Victorian schools. Without an AASES form a student cannot be considered a bona fide exchange student, and should not be enrolled under this category. The principal must complete and sign Part D of the AASES form. A copy of the completed AASES form must be kept with the student's school file, and a completed and signed copy returned directly to the SEO. The AASES form is evidence that the student's parents have authorised their child's participation in the exchange program and enrolment at the school. It also confirms that the SEO has accepted responsibility for the welfare of the exchange student while they are in Australia.